Job Opening: Administrative Assistant in the Police Department

Administrative assistant in the police department

The City of Bardstown is looking for a qualified individual to fill the full-time position of Administrative Assistant in the Police Department.

Job Duties:

  1. Answers telephone, greets walk-ins; takes information/ messages for other department employees, makes copies of reports, refers callers and walk-ins to other agencies/departments as needed.

  2. Performs clerical/secretarial work for department, including typing, report preparation, filing, answering mail, collecting fees, maintaining daily and monthly work schedule, assist with payroll and time keeping, maintaining accruals and use of leave for department employees, requisitioning supplies, etc.

  3. Files office correspondence and reports, determines proper file designation or establishes new files; insures that proper distribution is made of memorandums, directives, bulletins, reports, and related materials.

  4. Checks citations issued daily against arrest or DUI Log and separates for distribution, attaching related reports; maintains final disposition for departmental records.

  5. Accepts fines and issues receipts for parking violations; forwards funds to City Hall.

  6. Responds to requests for records or forwards to higher authority for open records requests.

  7. Maintains and files case reports, issued citations, and accident reports.

  8. Sends fingerprint cards, copies of missing person reports, domestic violence reports, and accident reports to state agencies.

  9. Administers purchase order system for department.

  10. Prepares monthly, yearly, and other reports of arrests, traffic violations, traffic accidents investigated, calls received, messages sent and received.

Minimum Requirements
Applicants must have a high school diploma or GED and have two years related work experience, preferably with a public organization. Prior clerical police/emergency services experience/background, and/or business school training preferred, but not required. Must be able to pass a background investigation, pre-employment physical and drug test.

Salary and Benefits
Salary is based on qualifications and experience. The City offers a competitive benefits package that includes health insurance, paid vacation, personal days, and retirement contributions.

Applicants will be interviewed via WebEx.

Apply Now
Please email a completed application for employment along with a resume to HR Director Greg Ashworth at

Deadline to apply
Friday, May 15th by 4:30pm

The City of Bardstown is an Equal Opportunity